Board Meeting Minutes of the
Iowa Hunter Education Instructor
Association
IHEIA
Minutes
of the Quarterly meeting of the Iowa Hunter Instructors Association held on
Meeting called to order by the Association President John Sears at
Minutes of the November 12, 2011meeting were read. Motion to accept the
minutes of the meeting was made by Jim Amlong seconded by Steve Haupert, motion
carried.
Financial Report:
As
of
Outstanding
bills were presented by Laura Bishop for printing ink - $41.33 and Scott Wilson
for ticket stock- $40.90.
DNR comments:
Due
to Megan’s absence, Allen Crouse presented items for discussion/action.
See end of minutes for those items presented.
Action taken on Items as follows.
a.
Item 1 – Option #2 was proposed by Randy and seconded by Monty.
Motion carried.
b.
Item 2 – Jim Amlong moved to approve as presented, seconded by Jim
Bosier. Motion carried.
c.
Item 3 – Motion by Dave to have Megan proceed with contract was
seconded by Jeanne. Motion carried.
d.
Item 4 – tabled for April meeting to allow time to review.
e.
Item 5 – Jim Amlong proposed up to $40.00 per work shop, seconded by
Bruce. Motion carried.
Representatives were appointed for workshops.
f.
Item 6 – No action required by board.
Old
Business:
Prints
still are a concern on what to do with the approximate 30 remaining on hand.
Banquet
will be in
New
Business:
Articles
for news letter due to John by February 5.
Spring
workshops assignments made.
Motion
by Kevin and seconded by Randy to offer banquet ticket at ˝ price ($5.00) for
instructors that renew or become members of the association at the workshop.
Motion carried.
Raffle
tickets were made available to those in attendance.
The
following motions were presented:
1.
Randy moved to allow $750.00 to be spent on raffle items, Dave seconded.
Motion carried.
2.
Dean proposed up to $500.00 for the purchase of a long gun for the live auction,
seconded by Jim Amlong. Motion
carried.
Membership:
Please verify mailing address with Laura.
Training:
No activity
Awards:
Laura
and Randy will act as selection committee for those nominations received.
Motion by Jim Amlong and seconded by Dean to allow up to $600.00 for
award expenses. Motion carried.
Next
meeting at
Motion
by Jim Amlong, seconded by Jim Bosier to adjourn.
Motion carried. Adjourned at
Respectfully
Submitted
James
R. Onorato
From:
Wisecup, Megan [DNR]
Sent:
To: Crouse, Allen [DNR]
Cc: Barnes, Jeffrey [DNR]; Grygierczyk, Donise [DNR]
Subject: Items for IHEIA Meeting
Allen,
Below are
the items I would like you to discuss at the board meeting on Saturday in no
particular order.
ITEM
ONE
40th
Annual IHEA Conference
May 29 -
June 2
The
Intercontinental
http://ihea.com/news-and-events/annual-conferences.php
Scholarship
Option 1:
Full
Conference Registration: $400.00
Hotel
Stipend: $75/night (May 29 - June 2) - $375.00
Total
Scholarship: $775.00
*Meals and
transportation on own
Scholarship
Option 2:
Saturday
Instructor Training and Banquet/Auction: $75.00
Hotel
Stipend: $75/night (June 1 - 2) - $150.00
Total
Scholarship: $225.00
*Meals and
transportation on own
Scholarship
Amount Available: $4,000.00
Available
on a first come first serve basis until funds are exhausted.
IHEIA Options
for Funding
1) IHEIA
provides funding to instructor up front and requests reimbursement through
the DNR.
2)
Instructor pays for all items and then requests reimbursement through IHEIA. IHEIA
is then able to submit to DNR for funds and then can issue out a
reimbursement to instructor.
Allen - I
need IHEIA to decide with their budget which option will work best for them
so I can begin advertising this opportunity for instructors and also work on the
paperwork that goes with providing IHEIA with the scholarship fund.
ITEM
TWO
Instructor
Banquet
This year
the DNR will be giving IHEIA a $2,000 budget for the banquet instead
of paying vendors directly. The funds may be used for rental, meals,
giveaways, guest speakers, and auction items. IHEIA will need to
keep copies of receipts/invoices and submit them to the DNR for
reimbursement. IHEIA will need to charge and/or pay for the items up
front but can get up to $2,000 back in reimbursements from the Department.
Allen - If IHEIA
agrees to these terms I will begin working on the paperwork and they can then
start purchasing items and applying for reimbursements as needed.
ITEM
THREE
Computer
Contract
I am
working with Jeff Barnes to draft up the service contract for IHEIA to
purchase 10 new instructor laptops along with any software needs and virus
protection. These laptops will be used for any hunter education related
class/event by the volunteer instructors. IHEIA will agree to track
and maintain these laptops for 5 years. They must also ensure
that they are available for hunter education classes and at the end of the three
year term the laptops will become property of IHEIA to do with as they see
fit.
Allen - If IHEIA
agrees to these terms I will begin working on the paperwork so that they can
work with Jeff to purchase the 10 laptops and software needs so we can get these
computers out in the hands of our instructors.
ITEM
FOUR
YHEC
Wesley
Woods, Indianola
Volunteer
needs for Setup, Event, and Sunday Programs.
IHEIA Scholarships
for YHEC Ideas:
*Require
team to write an essay and/or develop a form that goes with it to collect basic
team info and what the team already has in place for funding towards the event.
*Depending
on the level of funding you are going to award maybe look at requiring the team(s)
(or at least one member from each team) that receive funding attend the
banquet and give a short presentation on their experience and how the funding
assisted their team.
*Maybe
look at what PF is doing through their ammo grants and do something similar for
teams for practice ammo. Set a maximum reimbursement amount and then have
teams submit receipts for reimbursement up to the amount allotted.
Example: Each team can submit up to $50 for ammo reimbursement.
*Have the
scholarship available only for new teams/new participants. In order to
qualify for a scholarship they must have a team comprised of first year
participants.
Once they
decide on what option or options they are going to do for the grants please have
them pass on that information to Donise so she can get it added to our
website and in the hands of the coaches.
ITEM 5
Workshop
Items
*31 Total
Workshops
*RSO's
will purchase and/or charge items up front for their respective workshops and
then submit receipts to IHEIA for reimbursement or submit invoices to IHEIA
that will need to be paid direct to the store.
*Average
cost for each workshop is usually between $20 - $40 depending on the size.
*I will
get a service contract drafted up and then IHEIA can submit to the DNR
for reimbursement for the amount of funds or a portion of those funds they
spent to reimburse officers and/or paid direct to vendors. The reason why I
included a portion is if they wanted to do this as a partnership and be recognized
at each workshop for donating the snacks as a thank you to the hard work
and dedication from their fellow volunteer instructors.
*I ask
that IHEIA send only one invoice to the Department to be reimbursed for the
total/portion of the funds paid for workshop expenses.
Allen -
They usually assign IHEIA representatives at this meeting to attend the
various workshops across the state. We will be giving them 5 minutes again
at the beginning of the workshop to plug the organization. If you can
write down what representative is going to attend what workshop and then send it
out to the RSO's and me that would be great.
Here are
the dates and locations for you:
New
Instructor Workshop:
(
)
(
)
(
)
(
)
Certified
Instructor Workshop:
(
)
(
)
(
)
(
)
(
)
(
)
(
)
(
)
(
)
(
)
(
)
(
)
Item
SIX
Other
Items
*The
Hunter Ed Program will be sponsoring 3 NRA RSO Courses and at least 3 CONSEP
Courses in 2012. We are looking at having the NRA RSO Courses in the
following areas:
*Any other
items you can think of please feel free to add.
Thanks!
Megan J.
Wisecup
Recreational
Safety Programs Supervisor
Office:
515.281.8652
Cell:
515.238.4968
Fax:
515.281.6794
Email:
Megan.Wisecup@dnr.iowa.gov
Agenda
for
Next
Meetings:
Located at Sportsman’s Warehouse
and the Annual Banquet
Meeting,
Location: Ben Huen Shelter, Kennedy Park, Ft. Dodge, IA
4:00pm Business
Meeting :
MEETING DATES ESTABLISHED FOR 2011-2012
Proposed Meeting Dates – 21 January, 21 April, 23 June
.........................................................................................................................................................................
As with all of our meetings the
agenda is open. If any member has a desire to interject a comment
or question please feel free to do so
at any time. We’re always open to input that may improve the
way our organization is run. Even
negative comments are appreciated, as they can show us areas
in which we need to improve.
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